Office Coordinator Jobs at Payday Workforce Solutions
Sample Office Coordinator Job Description
Office Coordinator
Position Summary: Attend to visitors and deal with inquiries on the phone and face to face. Supply information regarding the organization to the general public, clients and customers. Identify and route incoming phone calls to appropriate processor or department while setting appropriate expectations with clients. Approach and speak with vendors both in person and by email/phone regarding office/payroll supply orders in order to maintain appropriate levels. Assist with coordination of calendar schedules for management staff. As needed, support management and other departments for various projects as they arise. Be adept at and conscientious in dealing with sensitive and confidential matters.- Essential Duties and Responsibilities:
Answer telephone, screen and direct calls - Take and relay messages
- Provide general information to callers/clients
- Greet persons entering organization
- Coordinate and maintain stock levels for office/payroll supplies
- Separate and deliver mail
- Stamp generation thru stamps.com
- Print and secure mailing labels
- Print and bind employee handbooks and application packets
- Refill office machines with paper B.O.D. and E.O.D/As needed
- Manage client payroll pickup log
- Collect client payments as necessary
- Direct persons to correct destination
- Deal with queries from the public and customers
- Ensures knowledge of staff movements in and out of organization
- General administrative and clerical support
- Maintain and arrange the reception area dependent on season or company information
- Maintain strong working knowledge of Microsoft office suite, Fonality HUD, and any ancillary software required
- Operate standard office equipment and use required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
- Support and sustain a positive work environment that fosters team performance through own work and behavior.
- Other duties as assigned.
College degree a plus and at least 2 years administrative and/or customer service experience (Equivalent combination of education and/or experience will be considered.)
Strong Microsoft Office (Word, Excel, Outlook) skills Professional phone manner and problem-solving abilities
Ability to work quickly both individually and as part of a team
Ability to read, analyze, and interpret policies, documents and regulations.
Ability to write reports and business correspondence.
Ability to effectively establish rapport, present information and respond to questions from managers, clients, customers and the general public.
Professional, driven, motivated self-starter.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
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